Quinceañera & Sweet 16 Planner

Here is a planner that can help guide you as your planning for your quinceanero or sweet 16 party.  Remember, this is a general guideline which you can use and interpret in any way possible.  Have fun and be creative!

Use our exclusive Budget Creator to estimate how much money you will need.

12 MONTHS BEFORE

• Select a date (and an alternate one, too)
• Set a budget
• Meet with planners/consultants for service overview and bids
• Select potential padrinos
• Plan on number of guests
• Collect magazines/catalogues for ideas
• Research vendors and set up interviews (photographer, videographer, music, food, party site, invitations, flowers, transportation, planner)
• Contact priest/church (Determine parish requirements, book date)
• Choose theme (if any) and style
• List potential attendants
• Make a planning notebook

• Meet with food vendors for tastings
• Contact potential padrinos (with cost estimates)
• Visit locations
• Invite/confirm attendants
• Select a planner

• Select and book a food vendor
• Select a cake (if not handled by food vendor)
• Select and book music services (church, reception, party)
• Select and book photographer and make list of shots
• Select and book videographer
• Select and book florist
• Select and reserve reception location
• Select and order invitations
• 1st attendant meetings (for dress choices and tasks assignments)

• Send out save-the-date announcements
• Select and order your gown
• Select and order attendant dresses
• Select and order tiara/gloves/shoes and other accessories
• Launch website with save-the-date’ information
• Begin a "What if…" list with listed solutions
• Buy decorations

• Select and order "Last Doll"
• Select and order Bible
• Arrange rehearsal dinner
• Select and order attendant tuxedos
• Select and order programs, with padrino info and event details

• Make hair and make-up appointments including practice appointments
• Finalize guest list (with addresses)
• Print padrinos list
• Pick up invitations
• Address invitations

• Send out invitations
• Start RSVP list
• Select/purchase attendant gifts
• Make song lists (church/DJ/band)

• Begin writing toasts/thank-yous
• Final fitting for gown
• Final fittings for attendant gowns
• Pick up programs
• Fitting for tuxedos
• Confirm floral delivery times
• Confirm food/cake delivery times
• Confirm photographer/videographer
• Confirm limo/other transportation
• Send out rehearsal dinner invitations
• Confirm event rehearsals
• Prepare newspaper announcement information
• Have usher meeting (assign duties)
• Contact priest/confirm church service details (readings, music)
• Organize transportation of supplies (cake knife, Bible, toasting glasses, etc.)

• Pick-up gown
• Hair/make-up rehearsal
• Q-Girl portrait

• Contact guests who haven't responded
• Update RSVP list
• Confirm tuxedo pick-up
• Pick-up attendants gowns

• Hair color touchups
• Make a list of payments required for day of quinceañera
• Finalize guests lists/counts
• Create seating chart
• Confirm counts for food/drink vendors
• Prepare emergency kit
• Final attendant meeting
• Confession
• Prepare attendant gifts
• Write out presentation program for emcee for party
• Write final toasts and thank-you speeches

• Prepare payment envelopes for vendors
• Review emergency kit
• Rehearsal and rehearsal dinner
• Pick-up tuxedos

• Turn over payment envelopes to assigned person
• Eat a good breakfast
• Hair and make-up appointment

• Assist in the return of tuxedos
• Confirm clean-up (if needed)

• Send out thank-you notes
• Follow up with photographer and videographer for final delivery of albums
• Take dress to be preserved.  Most bridal shops offer gown preservation services.